Wilber Care Center Board of Directors Meeting March 16th, 2026 Present: Randy Fulton, Board President Nicole Lane, Administrator Joyce Wusk, Board Member Allison Suden, HR Coordinator Stephanie Hroch, Board Member Tracy Vitosh, Bus. Operations Coordinator Greg Hasenohr, Board Member Scott Albert, Board Member Guests: Levi Lane Call to order: The regular monthly meeting was called to order at 5:30 p.m. by Joyce Wusk, Board Secretary. Motion to approve meeting agenda with the removal of the aging of accounts section and the February 2026 meeting minutes by Stephanie Hroch. Motion carried. Current Updates-Maintenance supervisor Levi Lane was present to discuss current needs that have been brought to his attention. The chairs that the bathhouses have in the whirlpool tubs have been having issues with the scales. Levi was able to reach out to someone about it and get them working for now, but the facility may need to purchase a new one in the future. Current estimates for a new chair are around $8,000. The facility also needs new PTAC units for resident rooms before the warmer months arrive. If the facility buys in bulk, they can be purchased for $733 per unit. A motion was made by Scott Albert to approve the purchase of these units, motion carried. The Buick Lasabre that was donated a number of years ago is no longer appropriate to use to transport residents to appointments. Levi proposed trying to sell it as is. The board agreed that this was the best course of action. Current Census: The current Skilled Nursing census is 31, consisting of 2 Medicare A residents, 15 Medicaid residents, and 14 private-pay residents. Assisted Living census is 27 in-house and one bed hold. 10 residents are Medicaid and 18 are private pay. Review of Personnel Openings: The Director of Nursing position has been filled by Anna Cidlik, the applicant previously discussed in the last board meeting. Her start date will be June 1st, after her contract with LPS has ended. Carin Jelinek will be filling in as interim DON and to provide training and support for Anna. A contract LPN has been hired to fill the evening shift charge nurse position until the CMA currently enrolled in the LPN program graduates in May. Rural Health Development Update: Matt Ross was not present. General financials: Financial Statement: A shorter month in February resulted in less revenue, which was additionally impacted by census levels below budget. CD activity: One CD is set to mature on March 18, and another on April 8. The facility will contact the relevant banks to discuss rollover options. Motion made by Greg Hasenohr to approve the income section, motion carried. General Expenses: Expenses were down across all departments for the month of February. Overall, the facility experienced a small loss for the month of February. Bills: A question was asked regarding the services rendered by Ahola. It was clarified that Ahola is the payroll software company that the facility uses. Motion made by Stephanie Hroch to approve the expense section, motion carried. Old Business: Office remodel – Several quotes are still pending for the project. A discussion was held with architect Denny Duer regarding the facility’s continued use of Professional Associates Ltd. Mr. Duer confirmed that, to remain in compliance with state requirements, the facility must utilize the company’s engineers to submit plans for approval. Administrator Nicole Lane recommended using donated funds designated for improvement projects to cover the additional costs associated with this project. The board agreed with this approach. Personnel project- Administrator Nicole Lane and Board President Randy Fulton have continue to meet regarding personnel needs. Administrator Nicole Lane will send over the draft information to all board members for review. NEW BUSINESS: Complaint survey- Complaints were filed with the state and APS regarding resident care and staffing. APS and the state investigated and found allegations unsubstantiated. Rate update information- For this year’s rate update, it was proposed that the facility transition from its current structure of multiple rates to a simplified, care-based level system. This updated model consolidates rates into defined levels, allowing for a more consistent, transparent, and easy-to-understand billing process for residents and their families. Care levels will be determined based on the federally required MDS (Minimum Data Set) assessment and clinical evaluation, ensuring rates more accurately reflect each resident’s care needs. The proposed changes are in alignment with auditor recommendations and are intended to better match the cost of care delivery, including staffing, food, supplies, and regulatory requirements. As part of this transition, an overall average rate increase of 7-8% was proposed for skilled nursing and assisted living private pay rates, recognizing that individual adjustments may vary depending on care level. Additional transparency measures include itemizing private room charges separately, without changing the total cost, and providing residents and families with individualized notices outlining their assigned care level and applicable rate. A sixty-day notice will be provided to skilled nursing residents, and a thirty-day notice will be provided to assisted living residents. A motion was made by Stephanie Hroch to approve this rate increase as presented, motion carried. A motion was made to adjourn by Randy Fulton, motion carried. Next regular Wilber Care Center Board Meeting, 5:30 p.m., April 20th, 2026. Board Secretary: WR — April 29, 2026 ZNEZ
