Wilber Care Center Board of Directors Meeting January 19th, 2026 Present: Randy Fulton, Board President, Nicole Lane, Administrator, Joyce Wusk, Board Member, Allison Suden, HR Coordinator, Stephanie Hroch, Board Member, Tracy Vitosh, Bus. Operations Coordinator, Greg Hasenohr, Board Member, Matt Ross, RHD consultant, Scott Albert, Board Member, Guests: Steve Placke Call to order: The regular monthly meeting was called to order at 5:30 p.m. by Randy Fulton, Board President. Steve Placke was present as a guest. Motion to approve meeting agenda and the December 2025 meeting minutes by Joyce Wusk. Motion carried. Lutz presentation- Reviewed by Steve Placke, CPA (Lutz). The facility experienced an increase in revenue for the 7/1/2024–6/30/2025 budget year. Steve reported that this increase was primarily driven by improved census and continued efforts to reduce agency staffing costs. Overall, the audit indicates the facility is trending in a positive financial direction. Current Updates- The capstone project to address fall rates has been implemented and a list of residents that would benefit from participating in this program is being finalized. The team will have weekly meetings with the organizers of the project to report on project progress. The facility is also working to increase residents utilization of Med B services, which will go hand and hand with fall rate reduction. Current Census: The current Skilled Nursing census is 30, consisting of 4 Medicare A residents, 14 Medicaid residents, and 12 private-pay residents. All of the current Med A residents transferred from the Assisted Living. Assisted Living census is 24 in-house, with 4 residents currently receiving skilled care and on a bed-hold. Review of Personnel Openings: The Director of Nursing position remains open. One interview was completed last week, with another scheduled. Ongoing statewide demand for Directors of Nursing continues to impact the applicant pool. The facility also has an open full-time evening nurse position and is maintaining coverage as needed. A current employee has expressed interest in this full-time role and will be eligible to apply upon completion of the LPN program in May. In the interim, the facility is hiring a PRN LPN to support coverage needs and reduce reliance on agency staffing. Rural Health Development Update: RHD Nurse Consultant Vicki Lepant continues to provide support to the nursing staff in the absence of a Director of Nursing and is assisting with the review and development of nursing department policies and procedures. Additionally, LeadingAge will be meeting with group purchasing organizations to evaluate options that best benefit member facilities. Any resulting changes are expected to take effect on June 1. General financials: Financial Statement: Medicaid revenue decreased due to one resident transitioning to private pay. Medicare Part A revenue declined for the month but is anticipated to increase in the upcoming financial period. Aging of Accounts: The billing office continues to focus on accurate census payer source assignment to ensure proper billing, accounting accuracy, and reliable financial reporting. CD activity: The CD’s that matured earlier in January were rolled over at the current bank. Motion made by Stephanie Hroch to approve the income section, motion carried. General Expenses: Salaries across all departments decreased in December due to a shorter payroll accrual period. Legal expenses were higher as a result of audit-related fees. Public relations costs increased due to holiday activities. Agency staffing expenses were higher in December due to holiday coverage and an open evening nurse position. Assisted Living staffing costs are expected to decline next month now that the overnight position has been filled. Food expenses increased due to the holiday party. Overall, the facility made a small profit for the month of December. Bills: A question was raised regarding the services rendered by American Express. It was clarified that the facility utilizes an American Express Amazon card. Motion made by Scott Albert to approve the expense section, motion carried. Old Business: Office remodel – Quotes for the HVAC system should be in by the end of this week. Personnel project- Administrator Nicole Lane and Board President Randy Fulton continue to review wage levels based on years of service. Certain wages were adjusted to align with the new minimum wage effective January 1, 2026. Administrator Nicole Lane continues to build relationships with agency staff as part of ongoing recruitment efforts. NEW BUSINESS: Survey Activity Update: A survey was conducted last week in response to an agency reported complaint. No deficiencies were cited. Loss summary from workers compensation- Nicole met with a representative from the facility’s workers compensation insurance provider to go over trends from the prior year’s claims. The rep recommended that the new hire health screening be more in depth and adding lift training on proper techniques to avoid strain. A motion was made to adjourn by Stephanie Hroch, motion carried. Next regular Wilber Care Center Board Meeting, 5:30 p.m., February 16th, 2026. Board Secretary WR — February 25, 2026 ZNEZ
