Wilber Care Center Board of Directors Meeting February 16th, 2026 Present: Randy Fulton, Board President Nicole Lane, Administrator Joyce Wusk, Board Member Allison Suden, HR Coordinator Stephanie Hroch, Board Member Tracy Vitosh, Bus. Operations Coordinator Greg Hasenohr, Board Member Matt Ross, RHD consultant Scott Albert, Board Member Guests: Levi Lane Call to order: The regular monthly meeting was called to order at 5:30 p.m. by Randy Fulton, Board President. Levi Lane was present as a guest. Motion to approve meeting agenda and the January 2026 meeting minutes by Stephanie Hroch. Motion carried. Current Updates-Maintenance is currently refreshing the recently vacated Assisted Living rooms to prepare them for upcoming tours and potential admissions. Assisted Living Coordinator is updating the Assisted Living admission paperwork to ensure it reflects current policies and procedures. She has also been focusing on marketing efforts and helping revamp the care centers branding. Business cards featuring this updated branding are now available at the front desk. The facility is also exploring options for adding the Wilber Care Center Logo to company vehicles. One resident has offered to assist by contacting their son at the sheriff’s office to learn which company they used for vehicle labeling. Administrator Nicole Lane is currently working on the proposed 2026 rate increases at the suggestion of the auditors. The proposal will be presented next month with notification letters sent to residents and families in April. Current Census: The current Skilled Nursing census is 31, consisting of 6 Medicare A residents, 14 Medicaid residents, and 11 private-pay residents. Assisted Living census is 29 in-house and one bed hold. 11 residents are Medicaid and 19 are private pay. Review of Personnel Openings: The Director of Nursing position remains open: however, a recent Facebook post garnered interest from a potential applicant who toured the facility earlier today. The applicant is currently in a contract position through May but expresses strong interest in joining the Wilber Care Center once their commitment ends. Two full-time CNA/CMA staff members have been hired to fill open positions on the day and evening/night shift. The full-time evening shift LPN position remains open at the time: however, a staff member currently enrolled in an LPN program is expected to fill that role upon graduation in May. In the interim, a PRN LPN has been hired to cover shifts until the position is permanently filled. Overtime was also discussed and continues to be closely monitored to ensure appropriate staffing levels while maintaining budget oversight. Rural Health Development Update: RHD Nurse Consultant Vicki Lepant has begun on survey preparation with the nursing staff. Matt Ross is going to speak with business consultant Kristal Thorell about scheduling time to come onsite to provide additional training for Business Operations Coordinator, Tracy Vitosh, focusing on Medicaid and Medicare billing processes and billing operations. General financials: Financial Statement: Medicare Part A revenue experienced a decline for the month of January. All other revenue categories showed an increase during the same period. CD activity: One CD will be due on March 18th. Motion made by Scott Albert to approve the income section, motion carried. General Expenses: Salary expenses were higher across all departments in January due to the month containing three pay cycles. Two of those included holiday pay and overtime associated with Christmas and New year’s. Overall, the facility experienced a loss for the month of January. Bills: Questions were asked regarding the services rendered by Oak Creek, Gallagher, and Shawn Cooper. It was clarified that Oak Creek services the aviaries, Gallagher is the facility’s insurance company, and Shawn Cooper catered the holiday celebration. Motion made by Stephanie Hroch to approve the expense section, motion carried. Old Business: Office remodel – Maintenance supervisor Levi Lane presented preliminary plans and quotes for the office remodel project. A few quotes are still pending and have not yet been received. Levi and Administrator Nicole Lane plan to contact Denny Duer tomorrow to review and finalize the project plans. Personnel project: An administrative nursing position currently providing infection control duties is currently being revamped. Board president Randy Fulton brought in a draft version he has been developing that outlines updated expectations and responsibilities for the position. NEW BUSINESS: Board Packet revision: Board president Randy Fulton proposed revising the board packet so there isn’t so much redundant information and paper use. After reviewing the sample packet, the board decided that moving forward, the statement of operations, liabilities and assets, and the balance sheet could be excluded as the redundant material, and the aging of accounts could be presented quarterly instead of monthly. Audit update- The final report from auditors Myers and Stauffer, was received. Some adjustments will need to be made, but nothing out of the ordinary or unexpected. A motion was made to adjourn by Greg Hasenohr, motion carried. Next regular Wilber Care Center Board Meeting, 5:30 p.m., March 16th, 2026. Board Secretary WR — March 25, 2026 ZNEZ
